Templates library
Reuse job blueprints, keep language consistent across openings, and jump straight into the job creation flow with the right structure already filled in.
Page overview
The Templates library shows all the reusable job profiles. These templates are not automatically generated from existing jobs you need to create them manually if you want to reuse them when setting up new positions.
Library layout
Header with Create Template CTA, search bar, and responsive card grid.
Job Templates
Creating a new template
Click the "Create Template" button at the top of the page to start building a new job template. You'll be taken to a form where you can fill in all the details you want to reuse in future job postings.
Save time on future jobs
Templates are perfect for roles you hire regularly. Create them once and reuse them whenever you need to post similar positions.
Finding templates
Use the search bar to quickly find templates by typing keywords from the title, description, or company name. The search finds matches instantly as you type, making it easy to locate the right template even with partial words like "design" or "engineer".
Search example
Typing “designer” filters the grid instantly.
Quick filtering
Results update automatically as you type. Clear the search box to see all your templates again.
Understanding template cards
Each template appears as a card showing its title, a brief description, the company name, and when it was created. You can click the three-dot menu on each card to access more options.
Card anatomy
Content compresses to three lines before truncating.
Product Designer — Discovery Sprint
Research-focused sprint blueprint for NovaWave Tech. Includes stakeholder interview loop, usability test checklist, and weekly sync cadence.
Using a template
Click the "Use Template" button on any card to start creating a new job with that template. The job creation form will open with all the template information already filled in, saving you time on setup.
Use Template
Click to create a new job from this template.
What gets copied
When you use a template, the job description, required behaviors, skills, and company information are automatically filled in. You can still adjust the candidate target and other details as needed.
When you have no templates
If you haven't created any templates yet, or if your search doesn't find any matches, you'll see a helpful message with a button to create your first template.
Empty library
Quick access to create your first template.
No templates found
Create your first template to get started
Deleting templates
When you choose to delete a template, you'll see a confirmation dialog to prevent accidental deletions. This action cannot be undone, so make sure you really want to remove the template before confirming.
Confirmation dialog
Standard two-button layout with emphasised Delete CTA.
Delete Template
Are you sure you want to delete this template? This action cannot be undone.
Can't undo deletion
If you close the confirmation dialog without confirming, nothing happens and your template stays safe. Once you confirm deletion, there's no way to recover the template.
Loading your templates
When you first open the templates page, you'll see placeholder cards while your templates load. This prevents the page from jumping around and gives you a smooth experience.
Loading state
Placeholder cards while templates load.
Success and error messages
After you perform actions like deleting a template, you'll see a notification message at the bottom of the screen. Success messages appear in green, while errors show up in red. These messages disappear automatically after a few seconds.
Notification examples
Success and error messages you might see.
Automatic updates
When you successfully delete a template, the page automatically refreshes to show your updated list. If deletion fails, everything stays as it was so you can try again.
Template strategy guide
Templates save time and ensure consistency, but creating too many or too few can hurt your workflow. Use this guide to decide when templates add value and how to maintain them effectively.
When to create templates
Templates shine when you're hiring repeatedly for similar roles or need to standardize job descriptions across teams.
High-value scenarios ✅
Best use cases for template creation
1. Recurring Roles
Example: You hire "Junior Backend Engineer" every quarter
Benefit: Saves 15 min per job creation, ensures consistency
Action: Create template after 2nd hiring round for same role
2. Team-Specific Requirements
Example: Marketing team always requires "Google Analytics, SEO, Content Strategy"
Benefit: Other hiring managers can reuse without asking for details
Action: Create 1 template per department/team
3. Seasonal Hiring
Example: Summer internship program with 10 identical job postings
Benefit: Launch all jobs in 5 minutes vs 3 hours
Action: Template before hiring season starts
Low-value scenarios ❌
When not to create templates
• One-off specialized roles (e.g., "VP of AI Research with Quantum Computing")
• Roles that change requirements each time (e.g., consultant projects)
• First-time hiring for a new position (learn what works first, then template)
Best practices
Follow these patterns to keep your template library organized and useful as it grows.
Naming your templates
Good names make it much easier to find the right template when you need it. A clear naming system becomes essential when you have many templates saved.
Names to avoid ❌
Generic names that don't help you find templates
Recommended naming ✅
Format: [Team] - [Level] - [Type] - [Date]
Why this helps
This naming format helps you quickly identify the department, see the seniority level, and know when the template was last updated. All of this information helps you choose the right template faster.
Keeping templates updated
Templates need regular updates to stay useful. Set reminders to review them periodically and make sure the information is still accurate.
Suggested review schedule
How often to check and update templates
Quarterly (every 3 months)
Review salary ranges, skill requirements
Annually
Update company values, work style expectations
After 5 uses
Ask hiring managers if template needs tweaking
Template vs from-scratch decision tree
Use this flowchart to decide whether to use a template or create a job from scratch.
Decision flowchart
Quick guide to choosing your approach
START: Have you hired this exact role before?
✅ YES → Do requirements match previous posting?
✅ YES → Use existing template
❌ NO → Edit template or create from scratch?
• Minor changes (1-2 fields) → Use template, edit after loading
• Major changes (5+ fields) → Create from scratch
❌ NO → Is this role similar to another position?
✅ YES → Use similar template as starting point
❌ NO → Create from scratch
Example templates (Starter pack)
Here are three proven templates to get you started. Copy the structure and adapt to your company's needs.
Software Engineering
Template: Eng - Junior Full-Stack - Remote
Hard Skills
HTML, CSS, JavaScript, React, Node.js, Git
Soft Skills
Learning agility, Collaboration, Problem-solving
Details
Contract: Full-time · Seniority: Junior · Location: Remote
Candidate Target
15-20 (sweet spot for junior roles)
Sales
Template: Sales - Account Executive - Hybrid
Hard Skills
CRM (Salesforce, HubSpot), Prospecting, Closing
Soft Skills
Persuasion, Active listening, Resilience
Details
Contract: Full-time · Seniority: Mid-level · Location: Hybrid
Candidate Target
10-15 (lower for senior sales roles)
Customer Success
Template: CS - Customer Success Manager - Remote
Hard Skills
Customer support tools, Data analysis, Onboarding processes
Soft Skills
Empathy, Communication, Patience, Problem-solving
Details
Contract: Full-time · Seniority: Mid-level to Senior · Location: Remote
Candidate Target
10-15
Next steps
Keep the hiring budget in check by reviewing how job creation impacts credit usage and payments.
Continue to Credits & payments